The Office Coordinator supports the daily operations of the office by managing office administration, facilities and building operations, vendor coordination, and reception coverage.
This role serves as a liaison to Human Resources, Managing Attorneys, assists with staffing and interview coordination, and ensures front-desk and office operations are completed to firm standards.
Roles & Responsibilities:
- Serve as a liaison between attorneys, administrative staff, Human Resources, and management
- Assist attorneys with reviewing staffing needs and support interview coordination
- Schedule and coordinate candidate interviews, meetings, and logistics
- Partner with HR on onboarding and offboarding attorneys and staff
- Ensure reception desk duties are completed consistently and professionally
- Oversee daily office operations and respond to staff and attorney requests
- Manage building operations and maintenance for the firm-owned property
- Obtain vendor quotes and submit quotes for internal approval
- Coordinate approved building repairs and monitor completion
- Oversee vendors, contractors, and service providers
- Track invoices and coordinate billing with accounting
- Maintain vendor records, contracts, and certificates of insurance
- Coordinate office schedules
- Maintain confidentiality of employee, attorney, and client information
Experience:
- Minimum of 3 years of experience in office coordination, office management, or administrative support
- Prior experience in a law firm or professional services environment strongly preferred
- Experience working directly with attorneys, executives, or senior leadership
- Experience supporting staffing coordination, including interview scheduling
- Experience overseeing reception or front-desk operations
- Experience coordinating vendors, facilities, and building maintenance
- Experience with invoice processing, billing coordination, and quote approvals